pagelabels

Python utility to manipulate PDF page labels.

A useful but rarely-used feature of PDFs is the ability to use custom naming schemes for pages. This allows to start a PDF at any given page number instead of 1, to restart page numbering for each section of a long PDF, or to attribute a certain name to a given page.

Addpagelabels utility

PDF files can contain one ore more page numbering schemes. Each scheme has a start page, specifying the page where it should take effect. All subsequent pages will be affected by the scheme, until another page numbering scheme is encountered. This utility allows adding, removing, and updating page numbering schemes in a PDF file.

Installation

Dependencies

Install pip if you don't have it already:

On Linux

$ sudo apt install python3-pip

On MacOS

Install brew, and then install python:

brew install python

On Windows

Install WSL and then follow the linux instructions.

The script

Install pagelabels-py :

python3 -m pip install --user --upgrade pagelabels 

How to use

Add a new page index to the PDF

This reads the file /tmp/test.pdf, and creates a copy of it with new page labels without deleting the ones that may already exist. The new index will take effect from the 1st page of the PDF, will be composed of uppercase roman numerals, preceded by the string "Intro ", and starting from "V".

Page numbers will be: "Intro V", "Intro VI", "Intro VII", ...

python3 -m pagelabels --startpage 1 --type "roman uppercase" --prefix "Intro " --firstpagenum 5 --outfile /tmp/new.pdf /tmp/test.pdf

Print usage info

python3 -m pagelabels -h

This should print:

usage: pagelabels [-h] [--outfile out.pdf] [--delete | --update]
                  [--startpage STARTPAGE]
                  [--type {arabic,roman lowercase,roman uppercase,letters lowercase,letters uppercase,none}]
                  [--prefix PREFIX] [--firstpagenum FIRSTPAGENUM]
                  [--load other.pdf]
                  file.pdf

Add page labels to a PDF file

positional arguments:
  file.pdf              the PDF file to edit

optional arguments:
  -h, --help            show this help message and exit
  --outfile out.pdf, -o out.pdf
                        Where to write the output file
  --delete              delete the existing page labels
  --update              change all the existing page numbering schemes instead
                        of adding a new one
  --startpage STARTPAGE, -s STARTPAGE
                        the index (starting from 1) of the page of the PDF
                        where the labels will start
  --type {arabic,roman lowercase,roman uppercase,letters lowercase,letters uppercase,none}, -t {arabic,roman lowercase,roman uppercase,letters lowercase,letters uppercase,none}
                        type of numbers: arabic = 1, 2, 3, roman = i, ii, iii,
                        iv, letters = a, b, c, none =  (number is empty)
  --prefix PREFIX, -p PREFIX
                        prefix to the page labels
  --firstpagenum FIRSTPAGENUM, -f FIRSTPAGENUM
                        number to attribute to the first page of this index
  --load other.pdf      copy page number information from the given PDF file

Delete existing page labels from a PDF

python3 -m pagelabels --delete file.pdf

Copy page labels from one PDF to another

The following will take the page labelling scheme from source.pdf and apply it to target.pdf :

python3 -m pagelabels --load source.pdf target.pdf

Complete example: creating a PDF with several different page numbering styles

Let's say we have a PDF named my_document.pdf, that has 12 pages.

• Pages 1 to 4 should be labelled Intro I to Intro IV.
• Pages 5 to 9 should be labelled 2 to 6.
• Pages 10 to 12 should be labelled Appendix A to Appendix C.

We can issue the following list of commands:

python3 -m pagelabels --delete "my_document.pdf"
python3 -m pagelabels --startpage 1 --prefix "Intro " --type "roman uppercase" "my_document.pdf"
python3 -m pagelabels --startpage 5 --firstpagenum 2 "my_document.pdf"
python3 -m pagelabels --startpage 10 --prefix "Appendix " --type "letters uppercase" "my_document.pdf"

Updating existing page numbers

Let's say we have a PDF with pages named 10, 11, 12, A, B, C and we want to add a prefix to the labels, while keeping the existing custom page offset and styles. We can do that using the --update option of pagelabels:

python3 -m pagelabels --update --prefix "EX-" my_document.pdf

This will update the existing labels to EX-10, EX-11, EX-12, EX-A, EX-B, EX-C.

Warning

pagelabels-py internally uses pdfrw, that can write only PDF version 1.3. If your PDF uses features that are not compatible with PDF 1.3, you may see it not being rendered correctly after using pagelabels-py.

Usage as a python library

This project can be used as a python library. See pagelabels on the python package index.