HackGT Registration

Powerful and extensible registration system for hackathons and other large events

Check it out running in production for HackGT 4: New Heights!

Registration displaying the HackGT 4: New Heights participant application with the custom HackGT 4 dark theme.

Features

• Seamless OAuth and local signup logins with automatic email verification
  • Get users up and running quickly with GitHub, Google, and Facebook OAuth logins right out of the box (MyMLH login planned)
  • Full support for local logins as well if users choose
• Users can easily register (and confirm their attendance if accepted) and choose which "branch" they want to complete (e.g. partipant, mentor, volunteer) all from a single location
• Users can create or join a team any time before or after completing registration. Admins can configure the maximum team size (defaults to 4).
• For admins, the admin panel contains options for managing all aspects of registration including:
  • Statistics about the user of sign ups, registrations, acceptances, and confirmations
  • Graphs displaying aggregated registration data
  • List of all users in a table including name, email, email verified status, admin status, and application status, and log in method
  • List of all applicants with application responses and accept / unaccept button sortable by application branch and accepted status
  • Acceptance emails are sent out only when a send acceptance emails button is clicked allowing for decisions to be reviewed before being finalized
  • Setting application and confirmation open and close times as well as what question branches from questions.json are for applications, confirmations, or hidden
  • Full email customization using a built-in HTML / Markdown editor with live preview and variable interpolation
  • Ability to view settings from config.json or environment variables that cannot be changed while the app is running

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• Fully configurable and customizable without touching any code
  • Question structure is defined in questions.json and loaded dynamically without having to edit any HTML or JS code
    • Text, phone number, date, URL, and file inputs, checkboxes, radio buttons, select dropdowns, and textareas are all supported
    • Common attributes like placeholders, "other" options, and required questions are supported
    • Text blocks can be attached to questions and stacked. Custom footer text above the submit button is also supported.
    • Works with an unlimited number of questions sets (known as branches) when applying and confirming (e.g. HackGT 4 has participant, mentor, and volunteer applications)
  • Support for custom storage engines for file uploads
    • Comes with disk (default) and Amazon S3 storage engines
  • Email content can be written in HTML or Markdown directly from the admin panel with live previews for the generated HTML and text-only emails
    • Custom email styles are also fully supported
    • Variable interpolation is available for details like user's name, user's email, user's team name, event name, application branch, and confirmation branch.
  • Themes can be configured by editing theme.css (full theming engine planned)

Building and running

First, make sure that you have a MongoDB server up and running and a recent version of Node.js installed. Once your config.json or environment variables are set, you can be up and running in less than 30 seconds:

To build and run the server:

# Install dependencies
npm install
# Build question type definitions for TypeScript from the questions schema and compile
npm run build
# Run server (check the logs for the port and any warning information)
npm start

Visit http://localhost:3000 and you're good to go!

Deployment

A Dockerfile is provided for convenience.

Configuration should normally be done by editing the server/config/config.json file. Environment variables take precedence over config.json and should be used when those options need to be overridden or config.json can't be used for some reason (e.g. certain deployment scenarios).

OAuth IDs and secrets

Can be obtained from:

• GitHub
  • Register a new application
  • Application name, URL, and description are up to you
  • Callback URL should be in the format: https://YOUR_DOMAIN/auth/github/callback
  • Local testing callback URL should be http://localhost:3000/auth/github/callback
  • GitHub only lets you register one callback URL per application so you might want to make a testing application and a separate application for production usage.
• Google API Console
  • Create an application
  • Go to the credentials tab in the left panel
  • Click Create credentials > OAuth client ID
  • Set web application as the application type
  • Give it a name (won't be shown publically, e.g. HackGT Registration server testing)
  • Leave Authorized JavaScript origins blank
  • List all testing / production callback URLs in Authorized redirect URIs
    • Should be in the format: https://YOUR_DOMAIN/auth/google/callback
    • For local testing: http://localhost:3000/auth/google/callback
  • It is recommended that you create two OAuth applications with different IDs and secrets for testing and production usage.
• Facebook
  • Create an application
  • Add the Facebook Login product from the left panel
  • Enable Client OAuth Login, Web OAuth Login, and Embedded Browser OAuth Login
  • List all testing / production callback URLs in Valid OAuth redirect URLs
    • Should be in the format: https://YOUR_DOMAIN/auth/facebook/callback
    • For local testing: http://localhost:3000/auth/facebook/callback
  • Optionally, repeat the process for separate testing and production applications

Environment Variable	Description
PRODUCTION	Set to true to set OAuth callbacks to production URLs (default: false)
PORT	The port the check in system should run on (default: 3000)
MONGO_URL	The URL to the MongoDB server (default: mongodb://localhost/)
UNIQUE_APP_ID	The MongoDB database name to store data in (default: registration)
VERSION_HASH	The Git short hash used to identify the current commit (default: parsed automatically from the .git folder, if it exists)
SOURCE_VERSION	Same as VERSION_HASH but overrides it if present. Used by Deis.
WORKFLOW_RELEASE_CREATED_AT	Provided by Deis (default: null)
WORKFLOW_RELEASE_SUMMARY	Provided by Deis (default: null)
COOKIE_MAX_AGE	The maxAge of cookies set in milliseconds (default: 6 months) NOTE: this is different from the session TTL
COOKIE_SECURE_ONLY	Whether session cookies should sent exclusively over secure connections (default: false)
PASSWORD_RESET_EXPIRATION	The time that password reset links sent via email should be valid for in milliseconds (default: 1 hour)
SESSION_SECRET	The secret used to sign and validate session cookies (default: random 32 bytes regenerated on every start up)
GITHUB_CLIENT_ID	OAuth client ID for GitHub required
GITHUB_CLIENT_SECRET	OAuth client secret for GitHub required
GOOGLE_CLIENT_ID	OAuth client ID for Google required
GOOGLE_CLIENT_SECRET	OAuth client secret for Google required
FACEBOOK_CLIENT_ID	OAuth client ID for Facebook required
FACEBOOK_CLIENT_SECRET	OAuth client secret for Facebook required
EMAIL_FROM	The From header for sent emails (default: HackGT Team <[email protected]>)
EMAIL_KEY	The SendGrid API key for sending emails (default: none)
ADMIN_EMAILS	A JSON array of the emails of the users that you want promoted to admin status when they create their account (default: none)
EVENT_NAME	The current event's name which affects rendered templates and sent emails (default: Untitled Event)
STORAGE_ENGINE	The name of the storage engine that handles file uploads as defined in storage.ts (default: disk)
STORAGE_ENGINE_OPTIONS	JSON-encoded object containing options to be passed to the storage engine. Must at least contain a value for the uploadDirectory key. For the default disk storage engine, this directory is relative to the app's root, can be absolute, and will be created if it doesn't exist. (default: { "uploadDirectory": "uploads" })
MAX_TEAM_SIZE	The maximum number of users allowed per team (default: 4)
QUESTIONS_FILE	Specify a path for the questions.json file.
THEME_FILE	Specify a path for the theme.css file, which will be loaded last at every page.
FAVICON_FILE	Path to the favicon file (default is no favicon).
FAVICON_FILE_BASE64	Same as FAVICON_FILE_BASE64 but the file is base64 encoded.

Contributing

If you happen to find a bug or have a feature you'd like to see implemented, please file an issue.

If you have some time and want to help us out with development, thank you! You can get started by taking a look at the open issues, particularly the ones marked help wanted or help wanted - beginner. Feel free to ask questions to clarify things, determine the best way to implement a new feature or bug fix, or anything else!

Tips

• Please try your best to follow the existing coding styles and conventions.
• Use the latest version of TypeScript
• Use TypeScript's type annotations whenever possible and Promises for asynchronous operations in conjunction with ES7 async/await (TypeScript's transpilation allows for the use of these features even on platforms that don't support or entirely support ES6 and ES7).
• We also have TSLint config to catch most style errors or inconsistencies. Sometimes, however, it's necessary to break these rules to get something to work. First, consider if there might be a better way of tackling the problem so that disabling TSLint isn't required. Only if there isn't should you disable TSLint on a line or section basis. Never disable for entire files.
• Don't overuse TypeScript's non-null assertion operator (the ! after expressions). A value being null is something you should check for and not simply disregard. The preferred way to deal with possibly null values is to check with if (value) {} and fail gracefully if it is not truthy. The TypeScript compiler is usually smart enough to know when you do this, but in more complex cases, an object already checked for non-null status will be reported as possibly null. In this case, you should use the non-null assertion operator.
• Make sure your branch builds without warnings or errors (including those from TSLint) before committing. Automatic builds are set up with Travis CI and will be marked failed if your code doesn't compile.
• Use descriptive commit messages that begin with an imperative verb, are properly capitalized, spelled correctly, descriptive, and do not exceed 72 characters. For commits with additional detail, include this in the description and not the main message (you can do this by running git commit with no flags and entering your title, two new lines, and then your description). Descriptions can be as long as necessary.

License

Copyright © 2018 HackGT. Released under the MIT license. See LICENSE for more information.