Preparing to onboard the interns

[sgibson91]

Some questions around what we may need to setup before the interns begin

• should we meet with them for greetings before their official start date?
• what do we need to have ready for them before they start:
  • a plan for how to get and provide feedback
  • a repository ready for them to start working in
  • a set of initial issues or a plan on how to tackle the project
  • what documentation should they read before starting? is there any?
• how to welcome them in the community: inviting them to the monthly meetings
• maybe we can setup an initial "demo" meeting with Min (or others on the team) to get a high level overview of the current JupyterHub testing infra (same for the other projects)

[sgibson91]

When we figure out the answers we should document generalisable info as part of #45

[sgibson91]

I was going to send out an email to each intern that covered some of these topics:

• Arrange a regular meeting time with your mentor
• Here is a template document to keep notes from your meetings in
• Reach out to Community Coordinator (me) if there are any issues, or one of the other mentors if issue involves the Comm Coord

[GeorgianaElena]

Another idea:
Write a celebratory blog post in https://blog.jupyter.org to announce the interns and projects

[sgibson91]

• a repository ready for them to start working in
• a set of initial issues or a plan on how to tackle the project
• what documentation should they read before starting? is there any?

I wonder if these points are fine to work through in the first week of the internship? For example depending on the skill level of the intern, including them in point 2 would be a great opportunity for them to take ownership of the work, and gain experience in the planning of projects, as opposed to just execution?

[minrk]

Yeah, I think that's a good idea. I'd be happy to do a demo meeting during the first week as well.

[sgibson91]

Ok, I have a to-do list for next week:

• Create some meeting notes templates to share
• Send out intro email for each intern/mentor set
  • Include when2meet for demo session in the first week
    • https://www.when2meet.com/?17819174-veWvq
  • Include above meeting notes template
• Begin welcome blog post and ask interns for a few lines about them
  • https://hackmd.io/@sgibson91/SJRB_uR8o
• Setup first cohort call for interns
  • https://www.when2meet.com/?17838108-EFNhH

[sgibson91]

• Meeting notes template Add a meeting notes template #144 (I quick merged this to avoid conflicts and I don't think it's too controversial)
• Intro email template Add intro email template to send to interns #145

[sgibson91]

I think the interns are onboarded so closing this